ASSISTANT TO BUSINESS MANAGER AND PAYROLL/HR ADMINISTRATOR

THOMAS MORE COLLEGE

15 Sykes Rd, Kloof, Durban 3640

ASSISTANT TO BUSINESS MANAGER AND PAYROLL/HR ADMINISTRATOR

FULL TIME, PERMANENT POSITION

Thomas More College invites applications for the position of Assistant to Business Manager & Payroll/HR Administrator. This role is integral to the smooth operation of the school’s payroll, HR, and finance administration functions, ensuring compliance, accuracy, and confidentiality at all times.

KEY RESPONSIBILITIES:

• Prepare and process monthly payroll accurately for all employees, ensuring adherence to cut-off dates.
• Capture and maintain leave records in the payroll system.
• Manage payroll exceptions, including garnishments and third-party payments.
• Prepare and submit all statutory and internal payroll reports, including EMP201 and UIF declarations.
• Maintain comprehensive employee HR records, including drafting contracts, leave, and other personnel updates.
• Coordinate employee benefits, including enrolments, updates, and terminations (Pension Fund and Medical Aid).
• Provide support and documentation for internal and external audits.
• Serve as the first point of contact for employee payroll and HR queries, including pay, deductions, leave, and benefits.
• Assist the finance department with month-end and year-end closing processes.
• Manage cash control for major school events (e.g., Country Fair) and daily petty cash.
• Administer staff loans and ensure monthly loan reconciliations are accurate.
• Manage all staff exit processes, including UIF submissions, service certificates, and scheduling exit interviews.
• Perform general HR and finance administrative duties as required.

SKILLS & EXPERIENCE REQUIRED:

• Adherence to the values, vision, and Christian Ethos of the School.
• Minimum Grade 12; a recognized Payroll, HR, or Finance qualification is preferred.
• At least 3 years’ experience in payroll and HR administration.
• Proficiency in payroll software (Sage VIP or Sage Business Cloud Payroll Professional) and Microsoft Office Suite
• Thorough knowledge of payroll legislation, including Tax, UIF, SDL, and the BCEA.
• Proven ability to manage payroll for 250–300 employees with exceptional attention to detail and accuracy.
• Strong problem-solving and communication skills, particularly in resolving payroll issues and liaising with employees and management.
• Adhere to the School code of conduct.
• Criminal and Sexual Offender’s Clearance Certificate.

Suitably qualified individuals are requested to apply and submit your CV by following this link: https://forms.gle/C6GUjxna8Eg8u9qP7

Only online applications will be accepted. Kindly click on the link to submit your application and relevant documents with a concise 2-page CV, along with a letter of motivation and the contact details of at least 3 referees.

Shortlisted candidates will be contacted within 2 weeks after the closing date. Should you not be contacted after the said date, please consider your application unsuccessful.

Thomas More College is an equal opportunity employer. An application will not in itself entitle the applicant to an interview or appointment and only shortlisted applicants will be contacted. Only suitably qualified candidates should apply. Thomas More College, in line with POPIA (Protection of Personal Information Act), will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information, but such information will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognizing and accepting this disclaimer.

Due date for applications: 12:00, 24 October 2025, Friday
Start Date: 1 January 2026
Contact Us: 031 764 8640 / http://www.thomasmore.co.za