Executive Personal Assistant to the Executive Head

Executive Personal Assistant to the Executive Head

Position: Executive Personal Assistant to the Executive Head
Location: Redhill School, Johannesburg
Employment Type: Full-time
Reporting To: Executive Head of Redhill School

About Redhill School:

Redhill School is a leading independent school committed to academic excellence, holistic development, and fostering a supportive and inclusive environment. We pride ourselves on a culture of collaboration, integrity, and innovation.

The Role:

Redhill School is seeking an experienced, highly professional Executive Personal Assistant (PA) to support the Executive Head. This is a critical role requiring a proactive, detail-oriented individual who can manage a complex diary, act as a gatekeeper, and serve as a liaison between the Executive Head and internal and external stakeholders, including the Board of Trustees. The Executive PA will also undertake secretarial and administrative responsibilities to ensure the smooth operation of the Executive Head’s office.

Key Responsibilities:

• Manage and protect the Executive Head’s diary, ensuring prioritisation of tasks and meetings.
• Serve as the first point of contact for all internal and external communications, including liaising with the Board of Trustees.
• Draft, review, and proofread correspondence, reports, and presentations on behalf of the Executive Head.
• Coordinate and prepare agendas, minutes, and materials for Board and senior management meetings.
• Actively anticipate the Executive Head’s needs and provide timely information and support to aid decision-making.
• Manage confidential and sensitive information with discretion and professionalism.
• Oversee and coordinate special projects, ensuring deadlines are met and quality is maintained.
• Attend to urgent matters outside normal office hours when required.
• Support the Executive Head in responding to queries promptly, sometimes on their behalf, after gaining the appropriate context.
• Develop an understanding of Redhill School’s culture, processes, and stakeholders to act efficiently and independently.
• Organise travel arrangements, event coordination, and other logistical tasks as required.

Requirements:

• Proven experience as an Executive PA, Personal Assistant, or similar role supporting senior executives in a demanding environment.
• Exceptional organisational, time-management, and prioritisation skills.
• Excellent written and verbal communication skills, with the ability to draft accurate and professional correspondence.
• Strong interpersonal skills and the ability to liaise effectively with a wide range of stakeholders, including Board members, staff, parents, and external partners.
• High degree of discretion and integrity in handling confidential matters.
• Proactive and resourceful, with the ability to anticipate needs and solve problems independently.
• Ability to manage complex schedules and protect the Executive Head’s time.
• Flexibility to work outside regular hours as required by the demands of the role.
• Tech-savvy with proficiency in Microsoft Office Suite, calendar management tools, and digital communication platforms.
• Quick learner with the ability to understand the operational and cultural context of the school.

Attributes:

• Accuracy and attention to detail in all tasks.
• Ability to remain calm and effective under pressure.
• Strong initiative and independent judgment.
• Professional, polished, and approachable demeanour.
• A commitment to supporting the ethos and values of Redhill School.

Benefits:

• Competitive remuneration package.
• Opportunity to work closely with the Executive Head and play a key role in the strategic functioning of the school.
• Professional development and ongoing training opportunities.
• Dynamic and supportive working environment.

Application Process:

Interested candidates are invited to submit a CV, cover letter, and contact details for three professional references to recruitment to:

Mr Joseph Gerassi
Executive Head, Redhill School
Email: recruitment@redhill.co.za
Applications close at 16h00 on Friday 24 October 2025

Redhill School reserves the right not to make an appointment. If you have not heard from the School by 21 November 2025, please assume that your application has been unsuccessful. Redhill reserves to right to appoint someone earlier if a suitable candidate presents him/herself. Redhill reserves the right not to make an appointment.

Redhill School, in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer