School Administrative Coordinator

Broadacres Academy High School, situated in Chartwell, offers education to Grade 7 – 12 students, under the auspices of the IEB. We are looking for a School Administrator Coordinator to join our dynamic and innovative team.

School Administrative Coordinator

Role

The School Administrative Coordinator is responsible for running an efficient and effective front office, general school administration as well as supporting the operations team where required

Accountability

Reporting to School Operations Coordinator as well as an indirect reporting line to the Operations Manager

Area

Front office and reception

Objective

Running and efficient and effective front office and reception

Key result

Responsible for front office and reception, including:

• Managing front office processes, communication and workflow to ensure efficiency and service for staff, students and families
• Printer/telephone support and fault logging
• Reception duties (answering phone, assisting visitors, fielding info and admin email inboxes, checking and signing for deliveries).
• Managing the sickroom children, medicine cupboard stock control and classroom first aid box top-ups, termly first aid kit top-ups in sickroom
• Manage and administrate outreach projects – provide cardboard collection boxes, manage safe storage of donated items.
• Late and early leaving slips

Administrative Support

Provide excellent administrative support to enable the smooth running of the school

Responsible for administrative tasks, including:

• Printing, photocopying and collating
• Collections and delivery
• Maintenance of lost property
• Certificate printing and trophy management
• Any tasks that the School Coordinator and Operations Manager requests assistance with for the running of the school

Operations support

Provide excellent operations support to enable the smooth running of the school

Responsible for operational tasks, including:

• Bookings: halls, buses, meeting rooms
• Bus: responsible for student transportation program (where applicable)
• Updating and maintaining staff medical forms
• Staff wellness and care including birthdays, special days, bereavement etc.
• Oversee and monitor loading of invoices onto Dext for payment (invoices to be captured at source)
• Ordering of all staff uniforms (teachers, support teams, assistants, security) and annual gifts

Support the School Coordinator/Operations Manager with the following:

• Organising and managing school events (internal – students, parents, staff functions)
• Catering: all food and cafeteria activities
• Bus: student transportation program (where applicable)
• Managing all school events and functions (e.g. camps, prizegiving, functions, dances, field trips, interhouse events)
• Any tasks that the School Coordinator Operations Manager requests assistance with for the running of the school

CLOSING DATE:3 November 2025

Send a covering letter and CV to highschool.careers@broadacres.com

Broadacres Academy High School is committed to the Constitution of South Africa and will therefore give preference, but not limited, to candidates from designated groups.

POPI disclaimer: By applying for this position and submitting your personal details, you acknowledge this disclaimer. Broadacres Academy will use all reasonable measures to protect this information and will not share it beyond the scope of the application for employment.

Only suitable qualified candidates will be considered. An application does not entitle an applicant to an interview. Management reserves the right not to make an appointment.