SCHOOL SECRETARY

Kyalami Schools (NPC)
The Kyalami Schools Group consists of three high-performing independent schools, namely, Beaulieu Preparatory, Kyalami Preparatory and Beaulieu College, all located in the north of Johannesburg.

BEAULIEU PREPARATORY SCHOOL
Percheron Road
Beaulieu Estate, Midrand

Beaulieu Preparatory School is an English medium, co-educational, independent school situated in Midrand, Johannesburg. It offers a dynamic academic, cultural, sporting and Multifaith education to approximately 600 pupils from Grade 0000 to Grade 7.

SCHOOL SECRETARY

January 2026

An opportunity exists for an exceptional School Secretary to join the school in January 2026. This role is key in providing high level support to the Head of School, managing day-to-day operations and ensuring a well-coordinated, welcoming environment for all.

Duties:

• Calendar and Correspondence Management: overseeing the Head’s schedule, appointments and manage communications.
• Confidential Information Handling: exercising professionalism and discretion when managing sensitive information.

Administrative Support:

• Friendly assistance for pupils, parents, staff and visitors.
• Preparation of letters, reports and other documents as needed.
• Proofreading and editing for accuracy, and consistency.
• Interview co-ordination and documentation management.
• Procurement of office and first aid supplies.
• Availability during school holidays.
• Photocopying of worksheets and administering of first aid.

Meetings & Events Coordination:

• Support for event planning, including school functions and special projects. Creative Communications:
• Collaboration on internal and external communications, to produce engaging presentations, newsletters and materials.

Required Qualifications and Experience:

• Matric certificate and at least 2 years of appropriate professional experience within a similar position.
• Proven experience and proficiency in using MS Office Suite and the Google Suite.
• Experience with the ADAM administration system and a valid First Aid certificate are advantageous.
• Experience with GDE, SA SAMS, IEB and ISASA submissions and with the Entegy Application would also be advantageous.

Essential skills and attributes:

• Exceptional problem-solving skills.
• Exceptional telephone manner.
• Work accurately and independently.
• Excellent planning and organisational skills.
• Effective communication and multitasking skills.
• Discreet, reliable and highly efficient in time management.
• Exceptional interpersonal skills, building rapport with colleagues, pupils and parents.

Please email a curriculum vitae with the names of at least 3 contactable referees to positions@kyalamischools.org with subject line:

BPS Secretary

by Friday, 24 October 2025 Only suitably qualified and experienced applicants will be considered.
Shortlisted applicants will be notified.

The Kyalami Schools Group is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the group.

The Kyalami Schools Group, in line with POPIA, will strive to ensure the confidentiality of all applicants for this position. All reasonable measures will be in place to protect personal information that will be used in the recruitment, selection and reporting process.

The Kyalami Schools Group retains the right not to make an appointment and to verify all information provided by candidates. An application will not in itself entitle the applicant to an interview or appointment and failure to meet the minimum requirements of the advertised post will result in applicants automatically disqualifying themselves.

By submitting your application for this position, you recognise and accept this disclaimer.